Privacy Policy for Smart Task Manager

Last Updated: August 9, 2026

Introduction

Smart Task Manager ("we", "our", or "the Extension") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, and safeguard your information when you use our Chrome browser extension.

Information We Collect

1. Information You Provide Directly

Task Data: Task titles, descriptions, dates, times, priorities, statuses, and any images you attach to tasks.
Note Data: Note titles and body text, folders, tags, reminders, and the notes' creation and edit times. Note bodies are free text, so they contain whatever you choose to write in them.
Saved Web Content: When you explicitly save something to Notes, the extension stores the text you selected — or the readable text of the page when nothing is selected — together with the page title and address. This happens only when you ask for it (see Saving a Page to Notes).
User Preferences: Theme settings, notification preferences, and display options.
Account Information: If you choose to sign in with Google, we receive your name, email address, and profile picture from Google.

2. Information Collected Automatically

Local Storage Data: We store your tasks and settings locally in your browser using Chrome's storage API. Notes and note folders are stored on your device in your browser's IndexedDB database, because a saved article can be far larger than the chrome.storage quota allows.
Sync Data: If you enable cloud sync, your tasks , notes, note folders and settings are synchronized to Google Firebase/Firestore under your authenticated account. A note you saved from a web page syncs along with its saved text, page title and address.

3. Information We Do NOT Collect

We do not collect browsing history
We do not read, monitor, or transmit the content of the pages you browse. A page is read only at the moment you explicitly save it, or a selection from it, to Notes — and what is read is saved to your own notes and sent nowhere else (see Saving a Page to Notes). Displaying a reminder on the page you are viewing reads nothing at all — including when you allow the extension to display reminders on the page you are viewing (see Showing Reminders on the Page You Are Viewing)
We do not record or store audio. Voice input is transcribed by Chrome and only the resulting text reaches the extension (see Voice Input)
We do not collect passwords or financial information
We do not use analytics or tracking services
We do not sell or share your data with third parties for advertising
We do not operate any server of our own. Apart from optional Google sign-in and sync, and image searches you explicitly perform, the extension makes no network requests

How We Use Your Information

We use the collected information solely for:

Providing Core Functionality: Storing and displaying your tasks, notes, settings, and preferences.
Cloud Synchronization: If enabled, syncing your data across devices using your Google account.
Notifications: Sending task and note reminders based on your notification settings.
Image Search: When you search for task images, queries are sent to the image provider you configure (Pexels, Pixabay, or Unsplash) using your own API key.
AI Task Creation: If you enable it and supply your own Google AI API key, the sentence you type is sent to Google to be turned into a task. Only that sentence — never your task list. See AI Task Creation.

Data Storage and Security

Local Storage

Tasks, settings and preferences are stored locally in your browser using Chrome's chrome.storage.local API.
Notes and note folders are stored locally in your browser's IndexedDB database.
Data remains on your device and is not transmitted unless you enable cloud sync.

Cloud Storage (Optional)

If you sign in with Google and enable sync, your data is stored in Google Firebase/Firestore.
Data is encrypted in transit using HTTPS/TLS.
Access is restricted to your authenticated Google account only.
Firebase security rules ensure only you can read/write your own data.

Data Retention

Local data persists until you clear it manually or uninstall the extension.
Deleting a note moves it to a Trash you can restore from. Notes in the Trash are permanently deleted automatically 30 days after you delete them, or immediately if you choose "Delete forever" or "Empty trash".
Cloud data persists until you delete it or delete your synced data through the extension settings. Deleting a note permanently on one device removes it from your other synced devices.
Upon deletion request, cloud data is permanently removed from Firebase within 30 days.
Uninstalling the extension immediately deletes all locally stored data.

Third-Party Services

Google Sign-In & Firebase

When you use Google Sign-In and cloud sync:

We use Google Identity Services for authentication
We use Google Firebase/Firestore for cloud storage
Google's Privacy Policy applies: https://policies.google.com/privacy

Google Gemini (AI Task Creation)

Only if you enable AI task creation and supply your own API key. The sentence you type is sent to Google's Gemini API from your browser; we never see it. Google's Privacy Policy applies: https://policies.google.com/privacy

Image Search Providers

When you search for images, your search queries are sent to:

Pexels (if configured): https://www.pexels.com/privacy-policy/
Pixabay (if configured): https://pixabay.com/service/privacy/
Unsplash (if configured): https://unsplash.com/privacy

You must provide your own API key for these services.

Voice Input (optional)

You can dictate a task instead of typing it, using the microphone button beside Quick Add.

The transcript is never submitted for you. It appears in the text field so you can read and correct it first, and you then choose whether to add it with the ordinary "+" or draft it with AI. Speech recognition mishears, and a task created from a misheard sentence is one you would only discover when the reminder fired.

Your voice is sent to Google. Transcription uses Chrome's built-in speech recognition, which streams the audio to Google's speech service to be turned into text. That is the browser doing it, not this extension — but it is your voice leaving your device, so it is stated here plainly rather than buried.

This extension does not record, store or transmit audio itself. It receives only the text Chrome hands back. Nothing is kept.

The microphone permission. Chrome grants microphone access to a whole extension, not to one of its screens, and a side panel cannot reliably display that prompt. The first time you use voice input, a tab opens asking for permission; once granted it applies to the extension and is not asked again. You can withdraw it at any time from chrome://settings/content/microphone.

If you never press the microphone button, no audio is captured at all.

AI Task Creation (optional)

You can optionally have a sentence turned into a task by Google's Gemini API — typing "remind me about the GTS call at 5pm" and getting back a task titled "GTS call", timed and with a reminder set.

This is off by default and requires you to supply your own Google AI API key in Settings → AI Task Creation. Without a key the feature does not appear.

What is sent, and when. Only the single sentence you typed, and only at the moment you press the AI button next to Quick Add. Pressing the ordinary "+" never sends anything: that path uses a parser that runs entirely on your device. If the AI asks a clarifying question, your answer to that question is sent as well.

What is never sent. Your task list, your other tasks, your profile, your settings, and anything from any web page. The extension sends one sentence per request and nothing else.

Who receives it. Google, under the API key you supplied, governed by the terms of the Google AI service you obtained that key from and by Google's Privacy Policy. We do not receive, store, or see the text — the request goes from your browser directly to Google. We operate no server in this path.

Cost and quota are between you and Google, against your own key.

Turning it off. Switch off "Enable AI drafting" in Settings, or clear the API key. The button disappears and no request can be made.

Saving a Page to Notes

You can save the page you are reading — or just the text you have selected on it — as a note. This is available from the right-click menu ("Save selection to Notes" / "Save page to Notes") and from a keyboard shortcut.

It reads the page only when you ask. Nothing is read in the background, and nothing is read from tabs you have not acted on. The extension uses Chrome's activeTab permission, which Chrome grants for a single tab, in response to your action, and which expires. This is deliberately narrower than broad website access: the extension does not request the tabs permission, and cannot reach a page you did not explicitly save from.

What is saved. The text you selected, or the page's readable text if you selected nothing; the page title; the page address; and the time you saved it. All of it goes into your note, on your device.

What is not saved. Passwords, form contents, cookies, and anything on any page you did not explicitly capture.

Where it goes. Into your notes. If you have enabled cloud sync it synchronises to your own Firestore account like any other note. It is never sent to us, and we operate no server in this path.

The note is yours to edit or delete like any other, including the saved text and the link back to the original.

Showing Reminders on the Page You Are Viewing

The extension can show a reminder as a small overlay on the web page you are currently reading, instead of only as a Chrome notification. This is off by default.

What this requires. Displaying anything on a page requires Chrome's permission to access that page. That permission is optional: it is not requested when you install the extension, and the extension does not have it unless you turn the feature on in Settings → Reminder Assistant and accept Chrome's prompt.

What it does. When a reminder is due, and only at that moment, the extension places its own overlay onto the active tab. The overlay is isolated from the page in a closed shadow root, so the page cannot see it and it does not alter the page.

What it does not do. The overlay does not read the page. It does not access page text, form fields, cookies, credentials, or anything you type. Nothing from the page is stored or transmitted anywhere.

The one thing we read. Before showing a reminder, the extension checks the address of the active tab to determine whether Chrome permits an overlay there at all — Chrome forbids it on chrome:// pages and the Chrome Web Store, for example. This check happens inside the extension, the address is not stored, and it is never transmitted.

Turning it off. Switch the feature off in Settings, or revoke access at any time from chrome://extensions → Smart Task Manager → Details → Site access. Reminders continue to work as Chrome notifications.

Spoken Reminders

If you enable the voice option, reminder text is passed to your browser's built-in speech engine (the standard Web Speech API) to be read aloud. The extension does not record audio, does not use a microphone, and sends nothing to us. Which voices are available, and whether any of them are processed by your browser or operating system vendor, is determined by your browser and platform, not by this extension.

Diagnostics

Settings → Diagnostics contains a switch that writes extra detail about reminder delivery to your browser's developer console, to help diagnose a reminder that did not appear. It is off by default, the output stays on your device, and nothing is transmitted or stored by us.

Permissions Explained

Permissions requested at install

Permission	Purpose
`storage`	Store your tasks, settings, and preferences on your device
`unlimitedStorage`	Allow your notes to exceed Chrome's default storage quota. A saved article can be large, and without this the browser may discard your notes under disk pressure. It grants access to nothing
`identity`	Google Sign-In, only if you choose to enable cloud sync
`notifications`	Show reminder notifications
`alarms`	Schedule reminders so they fire even when the panel is closed
`sidePanel`	Show the extension in Chrome's side panel
`contextMenus`	Add "Save selection to Notes" and "Save page to Notes" to the right-click menu
`activeTab`	Read the current tab's selected text, title and address so it can be saved as a note — only when you invoke the save. Chrome grants this for one tab, in response to your action, and it permits no background access to any site
`scripting`	Two uses, both in the tab you are looking at and both started by you: reading the page you are saving to Notes (under `activeTab`), and placing a reminder overlay on a page (under the separate, optional permission below). It grants no access to any site on its own

Website access requested at install

Sites	Purpose
`api.pexels.com`, `images.pexels.com`, `pixabay.com`, `api.unsplash.com`, `images.unsplash.com`	Used only when you search for a task image, and only with an API key you supply yourself

Website access that is optional and off by default

Sites	Purpose
`http:///`, `https:///`	Displaying reminders on the page you are viewing. Not requested at install. Requested only if you enable the feature in Settings, and revocable at any time from `chrome://extensions`. See Showing Reminders on the Page You Are Viewing for exactly what this does and does not allow.

The extension does not request the tabs permission. Where it needs to read the tab you are looking at — only to save it to a note, and only when you ask — it uses activeTab, which is granted per action rather than standing.

Your Rights and Choices

You have the right to:

Access Your Data: View all your tasks and settings within the extension.
Export Your Data: Use the Settings → Export feature to download your tasks as JSON. Note export is not yet available; notes can be copied from the editor, and remain in your own Firestore account if you have enabled cloud sync.
Delete Your Data:
- Delete individual notes — to the Trash, and then permanently
- Clear everything on this device via Settings → Clear All Data, which deletes both tasks and notes
- Remove cloud data by deleting your synced data or signing out
Disable Sync: Use the extension without signing in (local-only mode).
Withdraw Page Access: Turn off the on-page reminder overlay in Settings, or revoke website access from chrome://extensions → Smart Task Manager → Details → Site access. Reminders continue to work as Chrome notifications.
Uninstall: Removing the extension deletes all local data, including notes.

Data Sharing

We do not share, sell, rent, or trade your personal information with third parties.

Your data may be processed by:

Google Firebase: Only if you enable cloud sync (covered by Google's privacy policy)
Image Providers: Only the search queries you explicitly submit

Children's Privacy

This extension is not intended for children under 13. We do not knowingly collect information from children under 13.

Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any changes by updating the "Last Updated" date at the top of this document.

Chrome Web Store Compliance

This extension complies with the Chrome Web Store Developer Program Policies. Specifically:

We request only permissions necessary for the extension's core functionality.
Broad website access is optional, is not requested at install, is used solely to display reminders you have explicitly enabled, and can be revoked at any time without losing reminder functionality.
We do not use user data for purposes unrelated to the extension's single stated purpose.
We do not sell user data to third parties.
We do not use or transfer user data for determining creditworthiness or lending purposes.

Contact Us

If you have questions about this Privacy Policy or our data practices, please contact us at:

Email: pream.webapps@gmail.com